Green Best Practices Check List For Meeting Planners

 
 

Click here to download a printable PDF of this checklist.

Communication/Registration

  Establish commitment to sustainable practices by executives or association directors. Post your organizations policies and commitment on conference web site.
  Provide information on conference electronically through email and web sites.
  Register attendees and confirm attendance on-line and via email.

  Consider offering Carbon Offset programs to attendees to offset their travel.
  Use badge holders and lanyards made of post consumer content.
  Ask that attendees return badge holders at the end of the conference. Provide convenient and accessible locations for drop off.
  Eliminate or reduce paper used for conference agendas and/or programs.
  Offer materials on-line or on a disk. Communicate and encourage this practice with presenters.
  Print double sided and use post-consumer content paper with vegetable or soy ink.
  Conference bags should be post-consumer content or made of sustainable material. For ideas or product info: www.greenguru.com or www.ecoproducts.com
  Consider giving a reusable mug or water bottle for attendees to use throughout the conference. Compliment with water fill stations instead of plastic bottles.
  Produce signs and banners on post consumer content. When possible, do not date material to allow for reuse.
  Use environmentally efficient office equipment on-site.
  Encourage and/or implement recycling and/or composting within the meeting venue.
  Request that venues do not place Head Table water at podiums. Instead encourage speakers to bring own water bottles.



Transportation

  Choose venues centrally located next to hotels and restaurant.
  Choose venues accessible by, and encourage, public transportation.
  If must use busing for attendees, ask that shuttle companies adhere to idling ordinance.
  Provide directions to event using various public transportation and bicycle routes.
  Choose local vendors for products when possible to minimize transport and shipping impact.
  Ask vendors to utilize local inventories and partners.